Document digitization is a majorly outsourced job which is equally vital and cumbersome. Sometimes companies seek the help of data entry services provider to manually input the information that is available in papers and books so that it can be used for various analysis purposes using the right software. Document digitization also includes scanning of documents, images, sketches and the like into digital images so that they can be referenced easily. This also ensures a better storage which is safer from the physical elements such as climate which can damage the papers and files over the years. Since digital documents can be easily stored and transferred, the need for digitization is large when it comes to organizations that deal with large volumes of data such as insurance and large e-commerce stores. Searching is another vital aspect which prompts many organizations for document digitization. Online presence is another reason which induces many organizations for document digitization. Information security is also an important reason behind digitization.
Many companies engage offshore data services for document digitization mainly because of being cost-efficient. Specialized services such as categorized entry of specific information or subsidiary work such as data mining may require additional recruits that involve a lot of expenses to the organization. Further, after the long recruitment process and induction, the employees will have to be trained further to get familiar with the organizational goals and the particular data digitization to be done. This takes up a lot of time and outsourcing dissolves these issues.
Sometimes the digitization involves transcription of voice or videos into documents which can be outsourced to a BPO company. They will have the right resources, technology, and infrastructure to get the transcription job done. Medical transcription and transcription of speeches and lectures are commonly done this way. The experienced transcribers will be familiar to various slangs used by the speaker which makes transcription faster and more accurate. Moreover, there will be better software and other technology available with the regular transcribers which further improves the efficiency of the job done.
More than often, offshore outsourcing document digitization is found much less expensive and more effective rather than depending on the local resources. Many countries like India have a lot of talented people who are seeking better opportunities. The western countries are making the most of the situation and outsourcing many specialized works to countries like India where they find cheaper and expert resources easily as freelancers or 3rd party agencies taking up outsourced work. Since in most of the states of India the literacy rate is high and IT education is given more importance, document digitization is taken up widely in the form of plain text data entry, document conversion, document scanning and indexing, image scanning etc. Many outsourcing firms also take up data entry of medical information and insurance claims that require domain knowledge in terms of the software being used, the format in which the digital document has to be submitted and the medical terms commonly used in the country.