Data is a vital part of any business to take critical decisions or for the future business expansion. Earlier data used to be maintained in books or paper files using pen and manpower. This data had to be stored efficiently which required massive space and was very difficult to manage and move. Moreover, searching some information from among these large numbers of files was extremely time-consuming and cumbersome. Data Digitization India was a revolutionary move to digitizing this critical information. You can carry years’ worth of data in a pen drive safely and conveniently. The cost of paper, pen, manpower and storage gets reduced massively. Digitization has made every job easy and cost-effective.
Speeds up Business Decisions
Digitalization makes it easier to store and access data regarding customers, stakeholders, and supervisor very easily. Paper forms could lead to loss of information and delay in accessing it. You can store and access invoice and accounting data faster once they are digitized. This makes the whole process of decision making very fast. Customers will be really happy with faster response to queries when the BPO outsourcing company provides information much faster within a click of a couple of buttons. This is possible only when you have digitized data. It gives a clear idea about the business growth for the particular period, analyzing the customer details, target audience, competitors market and many other factors in no time.
Automated business processes
Digitization even helps automation of many business processes. Even if digitization cannot completely work without human intervention, many processes become as simple as a click of a few buttons to move on to the next stage. Auditing is one such process which usually takes days of checking and verification. When you have the entire information in digital form, checking is done automatically. The auditor only has to cross-check it in the system and click to get it verified. If the data is wrong, that also reflects in the automated auditing. Auditing is only one process. Similarly employee attendance, worksheet entry, order processing, purchases, stock checking etc can be automated to a great extend. Radio selections, check boxes, fast drop down menus etc are features that speed up data entry.
Faster Data Collection
Often, businesses have to rely on outside information for comparison and analysis. Digitization makes the job faster by more than 50% compare to the old paper works. When you outsource Data Mining Services data collection is done faster and cheaper. Digital signatures and time stamp data adds the experience and delivery better to the firm. Digitization reduces working hours of staff by almost 2 hours a day.
Data Available on the go
Once digitized, if you are connected to the internet or cloud, data can be accessed from anywhere, anytime. You can access the data even on your mobile devices. This makes the business dealings very easy and fast. You can also access the detail you require from the office mail or message. With physical files, you need to carry them and you could not get any information on demand. Cloud computing has made it very easy to transfer even the big files to any part of the world within minutes.
Better Return on Investment
The companies that work in the field services have huge overheads costs. So it is very important to track the job cost with targets. Moreover, they need to find the ways to cut the cost of the employees so that it would remain profitable. Earlier, data used to come in papers from the employees to the office. Later office employees will sit to audit the data and will come up with a solution after a few weeks. With digitization and Offshore Outsourcing Services it takes hardly any time. Digitization has reduced the resource requirement, effort and storage of information reduce massively. Thus company earns better returns from investments.